Get Started With
AD Keeps The Books
I'm Aretha Dirde, and I keep the books for mental health practices across the country.
What I Do
Monthly bookkeeping that keeps your practice current and tax-ready, starting at $165 a month. Catch-up work for books that were never done, and clean-up work for books that need fixing. Payroll for practices whose payroll system is already running. Bill payment, invoicing, and year-end 1099s.
Who I Work With
Therapists and counselors, psychologists, clinical social workers, addiction and recovery counselors, and psychiatric nurse practitioners. Solo practices, group practices with associates and staff, and online-first telehealth practices.
What Happens Next
Every message comes to me directly, and you'll hear back within one business day. We'll set up a short call, I'll look at your current situation, answer any questions, and we can discuss how we can move forward.
Reach Out Today. I'd Be Glad to Help.
QuickBooks ProAdvisor • 15+ Years Working in Mental Health
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Book a Free Consultation
Tell me a little about your practice and I'll get back to you within one business day.
You Can Also Call or Text: (661) 646-9745
How I Can Help
These are the things practice owners bring up on our first call. If any of them sound like your practice, they can be fixed.
Books Months Behind
The calendar fills up with clients and the bookkeeping slides. One month becomes six, and opening the file starts to feel worse than leaving it closed. I bring your records current without any judgment about how they got that way, then keep them current from there.
The Tax Time Scramble
When nothing gets recorded during the year, spring turns into a frantic hunt through bank statements. I close your books every month, so when your tax preparer asks for your numbers, everything is already organized and reconciled.
Numbers You Do Not Trust
Miscategorized transactions, duplicate entries, and accounts that were never reconciled add up to reports nobody believes. I go through what is there, correct it properly, and hand back books you can rely on.
No Real Sense of Profit
A packed schedule does not always mean a healthy practice. I track what comes in and what it costs to keep the doors open, so you can see what your practice actually earns and make decisions about caseload and fees with real numbers in front of you.
Payroll Paperwork
Associates, admin help, and contract supervisors all need to be paid correctly and on time. For practices whose payroll system is already up and running, I process every pay period, and I prepare year-end 1099s for the contractors you pay.
Bills and Invoices Piling Up
Rent, your EHR subscription, liability insurance, and the invoices you send out all need someone watching them. I schedule and pay your practice bills, send the invoices you bill directly, and keep track of what is still outstanding.
Why Work With Me
I came to bookkeeping from the world you work in.
15+ Years in Mental Health
I was a licensed nurse for more than 15 years, working in mental health. I know the terminology and the day to day rhythm of a practice, so nothing about your work has to be explained before I can do mine.
Mental Health Practices Only
Solo clinicians, group practices, telehealth, and behavioral health teams with roughly one to ten people. That is who I serve, which is why your books get built around how a practice really earns and spends.
QuickBooks ProAdvisor Certified
I am a certified QuickBooks Online ProAdvisor, Level 2 with the Gold badge. Your file gets set up and maintained the way the software is meant to be used, and I will show you how to read it.
You Work With Me Directly
AD Keeps The Books is me, Aretha Dirde, working from Lancaster, California with practice owners nationwide. The person you meet on the first call is the person keeping your books and answering your questions.
What I Do
Every practice needs something different. Some just need the monthly books kept current. Some need a few years untangled first. Some would rather hand over the whole back office, payroll and all. Tell me where things stand, and we'll start there.
Full-Service Bookkeeping
Monthly bookkeeping for mental health practices. Transactions categorized, bank and credit card accounts reconciled, and clear reports every month.
Catch-Up Bookkeeping
For practices whose books have not been done at all. Months or years of transactions recorded, accounts reconciled, and everything brought current, without judgment about how it got this way.
Clean-Up Bookkeeping
Your books exist, but the numbers do not hold up. Miscategorized transactions, unreconciled accounts, duplicates, and balances nobody believes. I review what is there, correct what is wrong, reconcile every account, and hand your practice back books it can finally trust.
Full-Service Payroll
Payroll run dependably for practices whose payroll system is already up and running, so every pay period is processed on time and payday stops living in your head.
Bill Payment
Rent, software subscriptions, insurance, and vendor bills tracked, scheduled, paid on time, and recorded cleanly in your books.
Invoicing
Statements go out on time, payments get matched, and you can see who still owes you. The money you earned actually shows up.
1099 Preparation
Year-end 1099s prepared and filed on time for the contractors your practice pays, with simple per-form pricing.
QuickBooks Online Setup & Training
QuickBooks Online set up around how a mental health practice actually earns and spends, with hands-on training so you can use it with confidence. Configured by a QuickBooks ProAdvisor who knows what a practice's books should look like.
What My Clients Are Saying
These are from real clients, in their own words. I'm grateful for every one.
"Easy to work with, great advice.
Terrific to work with, and an important part of our team, AD KEEPS THE BOOKS helps our business close the books each month, keeps taxes on track and, readily available to answer questions. AD keeps the books takes care of business, is great at seeing problems before they happen and always provides clarity, and is genuinely a solid business partner. Highly recommended!"
Hooli Logistics LLC
"Very good to work with.
Working with AD Keep the Books has been a game-changer for my business. They're accurate, reliable, and always on top of deadlines. I have peace of mind knowing my job is in good hands. She's dedicated and prompt."
Tense Tong
Common Questions
Quick answers to the things practice owners usually ask me before we start working together.
How much does it cost?
Monthly bookkeeping starts at $165 a month. Payroll starts at $150 a month, bill payment and invoicing start at $85 a month each, year-end 1099s start at $100 for five forms, and a one-time QuickBooks Online setup with training starts at $400. Your actual price depends on how many accounts and transactions your practice has. I give you a flat quote in writing before any work begins.
My books have not been touched in months. Can you fix that?
Yes, and you are in better company than you think. Falling behind happens to good practice owners with full caseloads. Catch-up work is for books that were never done, and clean-up work is for books that were done but have miscategorized transactions, duplicates, or accounts that have never reconciled. Both are priced per engagement after I look at what you have. You will not hear a word from me about how it got this way.
Is there a contract?
No long-term contract. Monthly work runs month to month, and you can stop any time it stops being useful to you. Catch-up and clean-up projects are one-time engagements with the scope and price agreed in writing before I start.
How do I get my documents and information to you?
Most of it comes to me on its own once we're set up. Your bank and credit card feeds flow into QuickBooks Online, and I get the access I need there. For anything else, like a receipt or a statement, you send it through a secure upload link. I walk you through the whole setup during onboarding so you're not guessing.
Do we need to meet in person?
No. I work with practices coast to coast, so we handle everything by phone, email, and video call. If you happen to be near Lancaster, California and would rather sit down together, I'm glad to do that too.
What software do you work in?
QuickBooks Online for the books, and QuickBooks Payroll or Gusto for payroll. I'm a QuickBooks ProAdvisor, certified at Level 2 with the Gold Badge. If you don't have QuickBooks Online yet, I'll set it up for you with a chart of accounts built for a mental health practice rather than a generic template.
What do I need to do each month?
Very little once we find our rhythm. Answer the occasional question about an unusual transaction, send a receipt when I ask for one, and read the reports when they arrive. Most of my clients spend around fifteen minutes a month on their books. I'm always happy to walk through a report with you in plain language if a number surprises you.
Do you run payroll?
Yes, for practices whose payroll system is already up and running. I process each pay period in QuickBooks Payroll or Gusto so your clinicians and staff are paid correctly and on time. I don't set up new payroll systems, so if you're starting from nothing, get the system running first and then hand the ongoing work to me.
Do you file my taxes?
No, I don't prepare tax returns. My job is to keep your books accurate and closed out so your tax preparer or CPA has clean financials and doesn't come back with a long list of questions in March. I'm glad to work directly with whoever handles your return.
Do you handle insurance billing or claims?
No. Claims, billing, credentialing, and coding stay with your biller or your practice management system. My work picks up with the money that reaches your bank account. I reconcile those deposits against your records so you can see clearly what the practice actually earned.
How quickly do you respond, and can I just call you?
Yes, call or text. Every message comes straight to me, so you always know who you're talking to. I reply within one business day and usually sooner than that.
How soon can you start?
Usually within a week of our first conversation. If your books need catch-up or clean-up, we start there and get you current, then move into monthly bookkeeping so you don't end up behind again. If your books are already in decent shape, we can begin with the current month right away.
Helping the People Who Help Others
Let's Start With
a Short Conversation
Tell me where your books stand right now, even if the honest answer is that nobody has looked at them in a year. I'll ask a few questions and give you a clear idea of how I can help.