1099 Preparation
Year-end 1099s prepared and filed on time for the contractors your practice pays, with simple per-form pricing.
What This Is
If your practice pays contractors, January brings a deadline. Associate clinicians working on a 1099 basis, the supervisor you contract with for consultation hours, the person who handles your website, the cleaning service for the office. Anyone you paid enough to over the year needs a form, and the copies need to reach both the contractor and the IRS on time. I handle that work for you.
Pricing is simple so you know what you are getting into. It starts at $100, which covers up to five forms. Each additional form after that is $10. No hourly surprises and no year-end scramble fee.
What I Do
What I Do
Review the year’s payments to figure out who needs a form and for how much. Confirm I have current W-9 information on file for each contractor. Prepare the forms, file them with the IRS, and get copies to your contractors. You get a summary showing who received what.
Who Usually Gets One
Who Usually Gets One
1099 associate clinicians, contract clinical supervisors, consultants, and the vendors and service providers a small practice relies on. If you are unsure whether someone belongs on the list, send me the name and I will look at what the books show you paid them.
Why This Matters
Most of the stress around 1099s is not the forms themselves. It is the hunting. You start in mid January trying to remember every person you paid, digging through bank statements, texting an associate who left in June to ask for their address and taxpayer ID. The deadline is close and the information lives in six different places.
It gets harder when contractor payments were never tracked as their own category during the year. A payment to a supervisor looks a lot like any other transfer once it is buried in a bank feed. When nobody separated those out along the way, January becomes a research project instead of a filing task.
The Missing W-9
The Missing W-9
The single most common problem I see. Someone started with the practice, work got busy, and the W-9 never got collected. Now it is January and you are chasing a taxpayer ID from someone who has moved on. Collecting that form on day one takes five minutes and saves a week of follow-up later.
Guessing at Totals
Guessing at Totals
If contractor payments are not tracked as you go, the year-end total becomes an estimate. That is not a comfortable place to be on a form you sign and send to the IRS. Clean records mean the number on the 1099 matches what actually left your account.
What Changes
When I keep your books through the year, 1099 season stops being an event. Contractor information gets collected when someone starts working with you, not eleven months later. Payments are coded to the right contractor as they happen. By the time January arrives, the list is already built and the totals are already right. I prepare the forms, file them, and tell you when it is done.
One thing I want to be clear about. Whether a particular person should be treated as an employee or a contractor is a decision for your attorney or your tax professional, not for me. That question has real consequences and it deserves the right expert. Once the answer is settled, the books record it accurately, and the forms follow from there. If you have people on payroll as well as contractors, my Full-Service Payroll service covers the W-2 side for practices whose payroll system is already up and running.
A Quiet January
A Quiet January
No last minute hunt through statements, no awkward emails asking a former associate for their Social Security number. The information is already on hand because it was gathered at the start. You approve the list and I take it from there.
Records Your Tax Preparer Can Use
Records Your Tax Preparer Can Use
Contractor payments sitting in their own clearly labeled place in the books, matching the forms that were filed. I do not prepare tax returns, and I keep your records tax-ready so the person who does has no questions to send back to you. This pairs naturally with Full-Service Bookkeeping.
Working With Me
I am Aretha Dirde, and I run AD Keeps The Books out of Lancaster, California, serving mental health practices across the country. Before this work I spent more than fifteen years as a licensed nurse in mental health, so when you tell me you contract with a supervisor for associate hours or that a per-diem clinician picked up your Thursday caseload, I know what you mean without a translation.
You work with me directly. Same person answering your email in January as the one who kept the books in July. If contractor forms are on your mind, book a consultation and we can walk through who you paid this year and what it will take to get everything filed on time.
Straightforward Pricing
Straightforward Pricing
Starting at $100 for up to five forms, then $10 for each additional form. If your practice pays three contractors or fifteen, you can figure out the cost before we ever talk. I will confirm the count once I see the year’s payments.
One Year or Every Year
One Year or Every Year
Some practices come to me just for the forms. Others fold 1099 season into ongoing monthly bookkeeping so it handles itself from then on. Either way works, and I will tell you honestly which one makes more sense for how your practice runs.
Helping the People Who Help Others
Let's Start With
a Short Conversation
Tell me where your books stand right now, even if the honest answer is that nobody has looked at them in a year. I'll ask a few questions and give you a clear idea of how I can help.
